Vacancy For Senior Manager Administration

Job Description:

Basic Function:
 Responsible for all activities in areas of Administration, Transport, logistics, facilities management, procurement and vendor management.
 Developing plans for maintenance and up-keep of the Company's facilities such as security services, transportation, cafeteria, housekeeping, repairs and maintenance.
 Exploring the options of outsourcing maintenance.
 Responsible for preparing and rolling out a consolidated FMS manual.
 Managing logistics and space planning within office/department.
 Asset Management.
 To design and implement systems and procedures for smooth functioning of the department.
 Preparing and maintaining a local Vendor Management Policy.
 Identifying and negotiating with vendors and evaluating/reviewing vendors for purchases
 Responsible to manage Transport systems for all the employees, to drive efficiency to optimize the utilization, vendor coordination, high level compliance and tracking systems.
 Liaison with various government authorities.
 Ensuring compliance and quality within the department.
 Responsible to maintain the MIS and Dashboard of FMS for the group.
 Deal with serious indiscipline issues which involves misuse of office equipments, damage to company property.
 Adherence to info security policy.

Essential Functions:
 Ensure Maintenance of facilities.
 Responsible to manage BCP documents.
 Create and develop new practices, procedures to maintain the service level of the services provided through Admin.
 Procurement
 Liaison with various government authorities.
 Code of conduct

Primary Internal Interactions:
 Ensure periodic briefing sessions for transport, security and housekeeping staff to maintain the facility has been conducted.
 Coordination with the internal customers to maintain the C-sat.
 Coordination with various departments to understand and solve admin related issues, procedures.
 Ensure BCP test for transport, power, and fire conducted on time and as per the schedule.
 Conducting evacuation drill to make staff aware for the evacuation process and to spread awareness of fire fighting.
 Ensure access control system works properly and all the staff’s cards work fine. Generating access control log reports as and when required.
 Conducting C-Sat.

Primary External Interactions:
 Co-ordination with vendors to maintain the service level.
 Coordination with the vendors for billing related issues.
 Coordination with the vendors for spreading awareness regarding safety measures for Transport and Security.
 Invites quotes to meet various operations requirements.

Qualification: Graduate

Years Of Experience: 10-15 Years

Technical Skills: MS-Office

Process Specific Skills:

• Knowledge of transport management
• Knowledge of facility management
• Liaison with government officials such as STPI, Customs, MBMC, Octroi etc.
• Knowledge of critical equipments such as UPS, DG, AC

Soft skills (Desired) : Excellent command over English and communication skills,Assertive

Soft Skills (Minimum) : Good Communication skills, Relationship Building